When administering surveys, OIR will always inform you of the level of confidentiality you can expect. With a few exceptions—enumerated below—responses to surveys administered by OIR are kept confidential.
Confidential means that OIR staff have access to information about who took a given survey, but this information is not available to anyone outside the office. When survey results are kept confidential, OIR will never associate a survey respondent’s name or ID with their survey response in any kind of reporting. When survey results are reported, they are always aggregated—that is, individual survey results are combined together and presented as a group. Comments submitted on confidential surveys are also never associated with a respondent’s name or ID; however, the comments are reported verbatim in lists sorted alphabetically. Results for groups of fewer than three people are never reported when there is any risk of breach of confidentiality.
If you ever have any questions about the confidentiality of survey responses, please do not hesitate to contact us.